Award category refers to the type of award a student receives following completion of their academic program. The programs offered at UNM Gallup include:

• Post-secondary certificate: a vocational award completed after earning a high school diploma or equivalent. Some post-secondary certificate are completed in less than one year; others are completed in more than one year but less than two years.
• Associate's degree: generally earned after two years at the undergraduate level.
• Bachelor's degree: generally completed in four years at the undergraduate level and include roughly 120 credit hours of coursework. To enroll in a bachelor's degree program, students need at least a high school diploma or equivalent.

The University, in accordance with the Family Educational Rights and Privacy Act, has designated categories of information about students as “directory information,” which is public unless a student asks to have all of it withheld. These categories are:

• Name
• Major field of study
• Enrollment status (full-time, 3/4-time, half-time, less-than-half-time)
• Dates of attendance (matriculation and withdrawal dates)
• Degrees and awards received (type of degree and date granted)
• Participation in officially recognized activities and sports, and weight and height of members of athletic teams

A student wishing to keep confidential the directory information listed above must file a written request with the Office of the Registrar. This request may be submitted in person, by mail, or by fax. Once a confidential privacy flag has been placed on a student’s record the directory/public information will not be released to individuals, companies, or third-party entities outside the University of New Mexico. The confidential privacy flag will not automatically be removed upon graduation from the University of New Mexico. If you have requested a confidential privacy flag, your name will not appear in the University of New Mexico Commencement Program.

The following information is needed to process the request by fax or mail: Student name, social security number, and signature.

Employee class refers to a group of similarly situated employees at the university whose positions have been designated, either by the monthly basis of employment, tenure status, exemption status, or professional title. The employee class groups at the University of New Mexico are as follows:

• 9 Month Faculty (F9)
• 12 Month Faculty (FY)
• Executive Faculty (FE)
• Post Doctoral and Fellows (FP)
• Temporary Faculty (FT)
• Graduate Student Bi-Weekly (GB)
• Graduate Student Monthly (GM)
• Medical Other - Locum Tenen (MO)
• Working Retiree (NB)
• Resident Physicians (RP)
• Contract Staff (SC)
• Exempt Temporary Staff (SD)
• Exempt Staff (SE)
• Non-Exempt Staff (SN)
• On Call Staff (SO)
• Police Bargaining Unit (SP)
• Temporary Staff Bi-Weekly (ST)
• USUNM Bargaining Unit (SU)
• CWA Bargaining Unit (SW)
• Teaching Non-Credit (TN)
• University Students Bi-weekly (UB)
• University Students Monthly (UM)

Enrollment refers to a student's admissions status: A student has accepted the admissions offer and declared the intent to matriculate at UNM Gallup. Active students are both enrolled AND registered in any given semester.

Both enrollment and registration are needed to determine students who are active. Looking only at students who are enrolled will represent an overcount of students, as some may be enrolled in a program but observing a leave of absence or otherwise taking time off from courses.

A student's self-reported ethnicity based on U.S. Federal categories established in 2010; These categories include: Hispanic, American Indian, Asian, African-American, Native Hawaiian/Pacific Islander, White, Two or More Races, Ethnicity Unknown, and Non-Resident Alien.
Students who are categorized as Hispanic may have reported themselves to be Hispanic and some other race, but Hispanic ethnicity trumps all others. The Two or More Races category encompasses students who report two or more ethnicities other than Hispanic.
U.S. Non-Resident/International category includes all students who are not US Citizens or Permanent Residents (i.e., green card holders).

NCES Guidelines

Enrollment by Ethnicity

Expected Family Contribution (EFC) is an index number used to determine eligibility for federal student financial aid. This number results from the financial information provided in the Free Application for Federal Student Aid (FAFSA) form. EFC is calculated according to a formula established by law and considers a family’s taxed and untaxed income, assets, and benefits (such as unemployment or Social Security). EFC is used to determine federal aid eligibility and financial aid award.

EFC Formula Guide

Faculty Counts

Pell Grants

FERPA (the Federal Educational Rights and Privacy Act) governs how educational institutions protect the privacy of information pertaining to students.

For the purposes of reporting, OIA adheres to the following guidance:
In compliance with the Family Educational Rights and Privacy Act (FERPA; 34 CFR Part 99), educational institutions have an obligation to keep students’ educational records and identities secure and private. Publicly releasing data about student enrollment, grades, and other data points can involve a risk to students’ right to privacy. The aggregation of student-level data into department-level (or higher) reports removes much of the risk of disclosure since no direct identifiers (such as a name, Social Security Number, or student ID) are present in the aggregated tables. Some risk of disclosure does remain, however, in circumstances where one or more students possess a unique or uncommon characteristic (or a combination of characteristics) that would allow them to be identified in the data table (this commonly occurs with small subgroup populations), or where some easily observable characteristic corresponds to an unrelated category in the data table.
To prevent any inadvertent disclosure of students’ identities, we will not release data in which a particular group consists of fewer than five (5) students.
In order to mitigate disclosure concerns, we suggest the use of percentages rather than raw numbers or aggregating multiple small groups to create a group larger than 5 to minimize the risk of identifiability.

FERPA Statute

UNM Guidelines

FERPA FAQ

The dollar amounts offered to financial aid applicants.

Gallup Student Finaid Dashboard

A student with neither parent having a baccalaureate degree.
The OIA reports first-generation status based on self-reported information on the Free Application for Federal Student Aid (FAFSA) regarding the highest level of education completed by both parents (or only one, for single-parent families). If both parents are reported as having middle school, high school, or other/unknown education level, the student is considered a first-generation student. If at least one parent is reported as having some college education or beyond, the student is not a first-generation student.

First Generation Students

Freshman students who are attending college for the first time, regardless of dual credit courses in high school, who are full-time, degree-seeking students (enrolled for 12 or more credit hours in the first semester). 

Runs July 1 of one year to June 30 of the following year (e.g., July 1, 2018-June 30, 2019 is Fiscal Year 2018)

In order to comply with federal and state data collection requirements (as well as best practices in data curation), UNM Information Technology freezes a selection of Banner tables on the official census date each semester. In the fall and spring semester, this census date falls on the third Friday of the semester (21 days after the beginning of the term). In the summer semester, the census date is on the final Friday of the summer term. The data from these frozen tables are the basis for all official and mandatory reporting.

A calculation showing how many students would be attending if all were enrolled full time. For IPEDS purposes, FTE = Head count of Full time students + 1/3 * Head count of part time students.
For purposes of the Official Enrollment Report in Fall and Spring semesters, FTE is calculated for undergraduate students by summing Student Credit Hours (SCH) and dividing by 12. In Summer semesters, FTE is the sum of Student Credit Hours (SCH) divided by 6 for undergraduate students.

By federal reporting definitions, full-time status is 12 hours for undergraduates and 9 hours for graduates.
However, when calculating FTE for state reporting, full-time status requires 15 hours for undergraduates and 12 hours for graduates.
This results in slightly lower reported FTE values for state reporting when compared to IPEDS-reported FTE.

Gender is based on self-identification and reported in the student and HR files.

A GPA is calculated for all students. 

The percentage of first-time, full-time freshmen from a particular fall cohort who graduate prior to a specific subsequent term. Generally, the graduation rate for a given freshman cohort refers to the percentage of full-time students in the cohort who graduate within 6 years, or prior to the start of the cohort's 7th fall semester.
Graduation rates are computed based on 4, 5, 6, or 8 year time periods, and generally include only students who began as first-time, full-time freshmen. The Outcome Measures survey calculates a graduation rate for other groups of undergraduate students, including first-time part-time students, transfer-in students, and students who transfer out.
While there is currently no established official methodology for calculating graduation rates for master's and doctoral students, it is possible to determine a graduation rate with a few parameters in place; namely, the initial term of matriculation and the term by which these students may have graduated.

A type of financial aid typically given to students who demonstrate some type of financial need, and can originate from the institution, the state, the federal government, or even private groups. Like scholarships, they do not need to be paid back. The most well-known type of grant is the federal Pell Grant, which provides funding to undergraduate students who demonstrate very high levels of financial need through their Estimated Family Contribution, which is calculated on the student's Free Application for Federal Student Aid (FAFSA) based on family size and family income.

Actual number of enrolled students; typically reported as unduplicated totals (i.e., when reporting on full academic year headcounts, students are only counted once rather than by semester).

• Professor - Faculty member
• Associate Professor (one step up from an assistant professor) - Faculty member
• Assistant Professor (Entry Level Faculty member)
• Instructor (normally holds a minimum of a Master’s degree or equivalent)
• Lecturer (Only teaching)
• No Academic Rank